News from the Board

Meeting Notes

Summaries from recent meetings are available below. The Board is seeking volunteers who may be interested in working on community activities and projects. Do you have the time and some ideas about how to make the neighborhood better? Contact us!
As of January 1st, a new Town Board is taking office. The Board will be establishing roles and goals for 2023 during its first meeting on January 24th, at 6:30 in the Ulen Country Club library. Please also join us in thanking Steve Lewis and Elmer Parks, who are retiring from the Board after many productive years of service. Stop by or send them a note to congratulate them on their new endeavors and to let them know how much we all appreciate their long commitment to Ulen and its community of neighbors. Thank you, Steve and Elmer!

December 13, 2022

  • The Board ageed to approve advertising for additional appropriations to finish payments on the electrical work.
  • Trash pickup bills are still inaccurate, but the Town is making partial payment . Waste Management is continuing to work with us to correct its billing and outstanding charges will be credited in the future.
  • The photocell for streetlights has still not been installed. The Board will continue to work with SetCo.
  • A plaque was presented to Steve Lewis commemorating his long tenure as President, and stories were shared. The Board thanked Steve and Elmer Parks for their continued commitment.

November 22, 2022

  • Note that December's scheduled meeting will likely conflict with holidays - the December meeting has therefore been rescheduled for 6:30, Tuesday, December 16 at Ulen Country Club.
  • Trash pickup bills are still inaccurate, but the Town is making partial payment . Waste Management is continuing to work with us to correct its billing and outstanding charges will be credited in the future; individual residents should see credits on their Lebanon Utilities bills for any recycling fees that were incorrectly charged.
  • New rates from WM will be significantly higher than in previous years – however, it was also noted that we have not had an increase in ten years. The Town will continue to pay for this service on behalf of residents.
  • The new photocell for Country Club Drive street lights has still not yet arrived. In the meantime, the Town agreed that lights will need to stay on at all times, and is contacting our contractor to request this.
  • Elmwood Bridge work has begun. As a result of the recent public meeting with the city, a Memorandum of Understanding was documented and signed by officials in both Lebanon and Ulen to clarify protections Ulen wanted in place (these address any damage to streets, curbs, adjoining properties, co-insurance, etc. )
  • Concerns were expressed about the old sewer system and potential damage that might result. The Board agreed to take pictures before and after of the pipes most likely affected to ensure that repairs, if needed, are made. Sensors will also be installed on properties nearest to the bridge to monitor vibrations from the work.
  • Board Transitions - Historical documents have been shared with incoming Board members, and plans for addtional mentoring have been discussed. A list of of critical contacts still needs to be completed, and is in progress.
  • Sue Ritz noted that her contact for ATT has assured her that cables will be removed before the end of the year.
  • Light posts have all been painted by Joe Newsome. Residents should make the effort to say hello and thank Joe for his efforts volunteering for this task. Christmas wreaths have been hung to replace flags.
  • No discussion was held regarding the two new ordinances that have been proposed. The Board agreed to wait until new members begin their terms of office in January.
  • The resident survey will be sent as soon as we are able to contact all residents (our current list is incomplete and out of date). Mary Ann Herny and Steve Lewis will be reaching out to residents to get this completed.

October 25, 2022

  • The new photocell for street lights on Country Club Drive has not yet arrived. In the meantime, lights will need to stay on at all times.
  • Jason Jones will lead the effort to liaison with the city as the Elmwood bridge work begins. The Town wants to ensure curbs and pavement are protected (or restored) and impact to the neighborhood is minimized.
  • Steve Lewis noted that the county has transition requirements for incoming elected officials. The Board agreed that we need to conform to these requirements to ensure a seamless transition after the Board election.
  • Historical documents will be moved to the storage locker so that all are available to incoming members.
  • A list or spreadsheet of critical contacts needs to be created for incoming council members. The Board agreed to begin this process.
  • Waste Management has still not begun to resolve outstanding issues. Billing is not accurate or in conformance with our existing agreement. Some residents have not had their trash picked up, and no new bins have been provided. The Town Board is withholding payment until Waste Management addresses these issues. Residents should assume service will be unchanged until we are assigned an account manager and have resolved the billing inaccuracies. We ask residents to report any service anomalies to the Board.
  • Light posts continue to be painted by Joe Newsome. Residents should feel free to say hello and thank Joe for his efforts volunteering for this task. Flags are being removed for painting, and fresh flags will be hung for Veterans Day. After that, Christmas wreaths will be hung.
  • Steve Lewis has confirmed that the City is agreeing to pick up leaves on Wednesday for the next few weeks. A two-year contract has been signed with the City for this work.
  • Discussions continue concerning staggering the term of office of some Board members. This will require that an ordinance be written and adopted. The Board agreed to bring this up again when new Council members are in attendance.
  • Jennifer Jones recommended developing an ordinance to allow the Clerk/Treasurer to expedite some recurring payments without the current approval process. The suggestion was made that regularly occurring payments (such as utilities) up to $5,000 per month could be made under this ordinance. The Board agreed to discuss this again when new Board members are in attendance.
Want to get more involved?
The Town of Ulen also strongly encourages resident participation in Board meetings and heartily welcomes the help of volunteers. Do you have some extra time on your hands and an idea that will help the neighborhood? If so, we look forward to seeing you! The Board of Directors meets at Ulen Country Club at 6:30 pm on the fourth Tuesday of each month.
Meetings may be subject to change. Check with us prior to the meeting.
The Historic Town of Ulen and Ulen Country Club
Copyright © 2020 Web.com Group, Inc. All Rights Reserved. Web.com is a registered trademark of Web.com Group, Inc. All other registered trademarks herein are the property of their respective owners.